Circular Letter 0038 /2009

To:	The Chief Executive Officer of each 
Vocational Education Committee

Payment in respect of Substitution for the academic years 2002/2003 to 2008/2009 in Prisons

1.	Introduction

	I am directed by the Minister for Education and Science to refer to the arrangements now being introduced for substitution in Prisons.   This Circular Letter sets out the arrangements for payment of eligible teachers for the school years 2002/2003 to 2008/2009 inclusive.  

2.	The Arrangements

2.1	The arrangements provide for the provision of funding for substitution duties for 16 hours substitution per annum. The arrangements for the 2009/2010 academic year will be communicated by way of a separate circular letter. 

2.2	The arrangements also provides for retrospection on the basis of 16 hours per whole time teacher equivalent. In order to effect early payment in respect of the academic years 2002/2003, 2003/2004, 2004/2005, 2005/2006, 2006/2007, 2007/2008 and 2008/2009 exceptional arrangements will apply in respect of those years only. These arrangements are set out in this circular.

3. 	Eligibility for payment

3.1	Permanent, CID, fixed term whole time, temporary whole time and eligible part-time or regular part-time teachers who served in a Prison during the 2002/2003, 2003/2004, 2004/2005, 2005/2006, 2006/2007, 2007/2008 and 2008/2009 school years are eligible to claim payment.  Permanent, CID, fixed term whole time and temporary whole time teachers who have been certified as having engaged in voluntary substitution over and above timetabled hours for the full school year will qualify for a payment.  The payment is respect of each year is as follows;

2002/2003		€613
2003/2004		€632
2004/2005		€671
2005/2006		€708
2006/2007		€743
2007/2008		€773
2008/2009		€805

3.2	Permanent, CID, fixed term whole time and temporary whole time teachers who have been certified as having engaged in voluntary substitution over and above timetabled hours for the full school year will qualify for a payment. Eligible part-time teachers, regular part-time and job-sharing teachers will qualify for payment on a pro-rata basis to be calculated by reference to the weekly contracted hours.

4. 	Arrangements for Payment

The following arrangements for payment have been agreed.

4.1	A claim form should be completed by each teacher who wishes to apply for payment. A copy of the claim form is attached at Appendix 1.   

4.2	Valid claims should be certified by the Co-ordinator/Director and forwarded to the Chief Executive Officer for payment.

5.	Circulation 

5.1	A copy of this Circular should be made available to Prison Co-ordinators and teachers in Prisons. 

This Circular letter has been published on the web and can be accessed at www.education.ie.

Matthew Ryan
Principal Officer
15 June 2009

Appendix 1

Claim for payment for voluntary Substitution in the school year 2002/2003

To:		__________________________________ Principal

From:	__________________________________Applicant
( Block Capitals)

I hereby claim payment for voluntary Substitution outside timetabled hours on the basis that I have demonstrated a willingness to co-operate with and have assisted in Substitution as defined in the offer

Signed: 	___________________________	Applicant
Date: 	___________________

Certified: _____________________________________         Co-ordinator/
									Director
Date:       _____________________

Claim for payment for voluntary Substitution in the school year 2003/2004

To:		__________________________________ Principal

From:	__________________________________Applicant
( Block Capitals)

I hereby claim payment for voluntary Substitution outside timetabled hours on the basis that I have demonstrated a willingness to co-operate with and have assisted in Substitution as defined in the offer

Signed: 	___________________________	Applicant
Date: 	___________________

Certified: _____________________________________         Co-ordinator/
									Director
Date:       _____________________

Claim for payment for voluntary Substitution in the school year 2004/2005

To:		__________________________________ Principal

From:	__________________________________Applicant
( Block Capitals)

I hereby claim payment for voluntary Substitution outside timetabled hours on the basis that I have demonstrated a willingness to co-operate with and have assisted in Substitution as defined in the offer

Signed: 	___________________________	Applicant
Date: 	___________________

Certified: _____________________________________         Co-ordinator/
									Director
Date:       _____________________

Claim for payment for voluntary Substitution in the school year 2005/2006

To:		__________________________________ Principal

From:	__________________________________Applicant
( Block Capitals)

I hereby claim payment for voluntary Substitution outside timetabled hours on the basis that I have demonstrated a willingness to co-operate with and have assisted in Substitution as defined in the offer

Signed: 	___________________________	Applicant
Date: 	___________________

Certified: _____________________________________         Co-ordinator/
									Director
Date:       _____________________

Claim for payment for voluntary Substitution in the school year 2006/2007

To:		__________________________________ Principal

From:	__________________________________Applicant
( Block Capitals)

I hereby claim payment for voluntary Substitution outside timetabled hours on the basis that I have demonstrated a willingness to co-operate with and have assisted in Substitution as defined in the offer

Signed: 	___________________________	Applicant
Date: 	___________________

Certified: _____________________________________         Co-ordinator/
									Director
Date:       _____________________

Claim for payment for voluntary Substitution in the school year 2007/2008

To:		__________________________________ Principal

From:	__________________________________Applicant
( Block Capitals)

I hereby claim payment for voluntary Substitution outside timetabled hours on the basis that I have demonstrated a willingness to co-operate with and have assisted in Substitution as defined in the offer

Signed: 	___________________________	Applicant
Date: 	___________________

Certified: _____________________________________         Co-ordinator/
									Director
Date:       _____________________

Claim for payment for voluntary Substitution in the school year 2008/2009

To:		__________________________________ Principal

From:	__________________________________Applicant
( Block Capitals)

I hereby claim payment for voluntary Substitution outside timetabled hours on the basis that I have demonstrated a willingness to co-operate with and have assisted in Substitution as defined in the offer

Signed: 	___________________________	Applicant
Date: 	___________________

Certified: _____________________________________         Co-ordinator/
									Director
Date:       _____________________